Live data.
Branded reports.
Immutable audit.
Live compliance data in your portal. Fully white-labelled PDF reports on demand - from a single door's certificate to a whole-portfolio review. A Golden Thread audit log of every action - regulator-ready by default.
Paper survives the audit.
Until the day it doesn't.
Manual reporting is fine right up until a regulator, an insurer, or a tenant asks for evidence you can't find. DoorTRACE replaces filing cabinets and spreadsheets with a live system of record - auditable by default.
Live truth, not quarterly snapshots
See compliance status the moment a defect is raised or a door is registered - not next month when the spreadsheet is finally updated.
Defensible evidence chain
Every action is logged with the user, timestamp, before/after values, and the door it relates to. No more 'who did what, when?' guesswork.
Survives staff churn and client changes
When the inspector leaves or a client moves to a new provider, your compliance history stays intact. Retained for 7 years - even after the contract ends.
The dashboard is the report - until you need to send it.
Compliance percentages, defect counts, engineer activity, building status - all live in your portal. Reports are a snapshot you generate for a moment in time. The truth lives in the platform.
Reports that match the report
you'd write yourself.
Every report DoorTRACE generates is structured, branded, and evidenced - the kind of document you'd send to a Responsible Person, a regulator, or your insurer without a second thought.
Seven report types
From a single door's Registration Certificate to a whole-portfolio Client Report. Pick the lens. The report adapts.
PDFs with full evidence
Photos, measurements, signatures, GPS, regulations - embedded inline, not attached as zip files.
Embedded inspection photos
Hundreds of photos per report, full resolution, attached to the exact checklist item or defect they document.
Fully white-labelled
Your logo and your contact details - on every page, in every header, on every footer.
On demand, to your inbox
Generate any report whenever you need it. Larger reports build in the background and email you a secure download link the moment they're ready.
Retained for 7 years
UK retention requirements covered by default. Reports stay accessible - even after the client leaves.
Seven reports. One door's whole life.
Every stage of a fire door's life has a purpose-built document - and every one of them is available in both the FM portal and the client portal.
Your client sees your brand. Not ours.
When a Responsible Person downloads an inspection certificate from the client portal, it carries your branding - logo and contact details. The DoorTRACE wordmark sits quietly in the footer, never the header.
Every door, on the plan.
Upload a plan for each floor, pin every registered door where it sits, and download the result as a report. Pins carry the door's live status colour and a floor-coded label, G-3 or L12-34, so a door reads the same on the plan, in the door key and in every other report.
One inspection. Two documents.
DoorTRACE is built for engineers working under the BM TRADA Q-Mark Fire Door Maintenance Scheme. A single visit in the engineer app produces both documents the scheme demands - without anyone filling in a form twice.
The official DCS 058
The scheme's controlled document: the 24-aspect Doorset Condition Survey, complete with RMA register reference, evidence grading, and BM TRADA ART repair codes on every failed aspect.
The DoorTRACE report
The same findings, presented as a branded inspection report - scheme badge, evidence grade and defects included - downloaded from the client portal alongside every other report in the family.
24-aspect DCS 058 survey
Door leaf, frame, seals, hardware, glazing and signage - captured in the engineer app with per-edge gap measurements.
ART repair codes
Failed aspects carry BM TRADA Accredited Repair Technique codes - the scheme's approved methods for repairing certified doorsets.
Evidence grades
Every doorset graded Level 1-4 against the scheme's Evidence Available scale, recorded with the supporting evidence.
DCS 058 documentation is produced in alignment with the BM TRADA Q-Mark Fire Door Maintenance Scheme (DCS 058 Iss 3) and issued with the agreement of BM TRADA for use by companies certified under the scheme. The BM TRADA name and logo are the property of their owner.
Every action logged. Forever.
The Building Safety Act 2022 requires Higher-Risk Buildings to maintain a Golden Thread of digital records. DoorTRACE writes one - automatically - from the first time a door is scanned.
Append-only by design
No edits. No deletions. No overwrites. Every change is a new immutable entry, with the user and timestamp recorded.
Tied to door IDs
The Golden Thread starts at the physical door. Every log entry references the door's unique QR code, GPS, and building.
Built for BSA 2022 HRBs
Higher-Risk Building compliance out of the box - the audit log is structured the way the Building Safety Regulator expects it.
Regulator-ready, on demand
When an audit lands, surface the trail in the portal. No assembling spreadsheets. No combing through emails. It's already there.
See a real report.
Generated live.
On a 30-minute demo, we'll generate a branded inspection report against your sample portfolio in real time - and show you the audit trail behind it.